Skip to content

Field verification program — Phase 0–1 (Claxton and Demory)

Purpose: Tie Phase 0–1 execution to repeatable site work at SITE_HOME (Claxton, Anderson) and SITE_FARM (Demory, Campbell)—methods and evidence contracts only. Do not pre-fill results; each visit updates baselines, worksheets, and missing data register rows via parcel evidence intake workflow.

Legend — Site: C = Claxton / SITE_HOME · D = Demory / SITE_FARM · Both = both.
Legend — Desktop vs field: Desktop = GIS, portals, calls, quotes without standing on dirt · Field = boots on ground · Both = desk prep + mandatory field confirmation.

Templates: Field observation template package — two-site.
Gates / tasks: V1–V12, G1–G3 on Validation backlog and decision gates; G1–G8 “major spend” alignment on Validation — before major spend.
Sensor / RF doctrine: Farm sensor architecture — Demory farm site · Sensor checklist matrix — Demory farm.

90-day bundling: First 90 days — operator packet (East Tennessee two-site) maps weeks 1–12 to this program’s sections for pilot execution.

1. Site walks and boundaries

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Orienting walk (buildings, fields, hazards, stock routes) Both Every other row assumes you know where things are Walk with printed map / tablet; use visit header template Dated log, photo roll IDs, fact class per fact All V tasks; R14 context Field
Fence + boundary walk (segments, gates, corners) D primary; C if livestock boundary V3; legal/settlement risk if fence ≠ line Template §B; flag Unknown corners Segment table → Infrastructure baseline V3; G1 fence CAPEX; deed/title (V8 surface) Field
Stake / corner ambiguity list Both Blocks confident fence/water CAD GPS optional; do not claim survey accuracy List of IDs needing surveyor G1; missing register §1 Field
Handling / load-out / corral as-built D V6 timing; welfare Sketch + photos + dimensions where safe Row in site inventory V6; Phase 2 ops Field

2. Access and road checks

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Primary ingress route (pavement → driveway → lane) Both Trip batching + emergency response Template §C; wet/dry passes Segment photos, mud/ice notes Trip policy; R14 Field
Haul / equipment path (turn radii, soft spots) D Hay, stock trailer, drill timing Drive + walk with load surrogate if legal/safe Pin map + season note G1 earthwork; capital plan Field
Easement / shared lane facts Both R13; who maintains Desk: title index → Field: match posts/signs Redacted letter or map in raw/ + source-note V8 (legal); R13 Both
911 / official address sanity Both Permits, utilities, WAN billing Desk: county GIS/911; Field: mailbox/sign match Capture path + photo Workflow “Official farm address” row Both

3. Drainage and erosion observations

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Crown / ditch / culvert / rolling dip inventory D; C driveway R14; winter access Walk in rain or soon after; measure only if trained Labeled photo series + segment IDs V2 routing; R14 Field
Active rills / gullies / sediment at gates D Sediment traps gates; V3 Flag + GPS optional Before/after photos when fixed R14; G1 civil line Field
Ponding / seasonally wet panels D V1 wet limitation; fence post rot Walk with WSS map on tablet Polygon sketch on worksheet V1; V4 Both
Stream / buffer observation (no work in buffer) D TDEC / liability Visual only from legal access Photo + “no disturbance” note V2; R10 Field

4. Utility and service verification

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Electric account structure (meter IDs, rate class) Both Loads + broker UPS story Call/portal; redact in wiki Provider + unknowns only on Utility baseline Capital; smart-tech Desktop
Will-serve / transformer / single vs three-phase Both Pumps, cold, shop Utility engineer visit or letter PDF in raw/ + source-note V2 pump ceiling; G1 Both
Domestic vs ag water meters Both Books + drought planning Field locate meters; photo labels Table update Revenue / COA alignment Field
Well / pump / pressure tank walkdown D (primary) V2 Visual + safe sound check; hire for drawdown test Log + contractor report if done V2, V4 Field
Septic / OSSS locate + setback sketch C; D if structures V8 buildability County env. health + field locate lids Sketch + permit # if issued V8; homestead CAPEX Both
ISP / LTE / Starlink obstruction sketch C office; D pilot pins V10 Desk: coverage maps → Field: obstruction photos Pin list + signal meter screenshots V10; G8 Both
811 process readiness (before any dig) Both Legal + safety Read TN811 captures; file ticket when digging Ticket # in private runbook All trenching Desktop

5. Power and load observation

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Main panel photo + breaker map (de-identified) Both Loads register truth Safe photo; turn off before opening if not qualified Annotated diagram in raw/ Loads register Field (hire electrician if needed)
Duty-cycled loads spot-check (well, heat tape, cooler) Both Off-grid / CS-5 story at D Clamp meter window if competent; else log run hours Time-series CSV or notebook G8; Demory power doctrine Field
Generator / transfer switch test Either Degraded mode Exercise per manual; log Test log MV-8 drills Field
Homelab / edge rack measured draw C Pcrit / Popt coupling PDU or UPS readout kWh sample Power domains — Demory cross-site budget Field

6. Sensor pilot placement

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Candidate mount points (height, sun, theft, stock rub) D One-pilot discipline Tag photos + pole/tree ID Matrix row → Sensor checklist matrix Stop rules telemetry scope Field
Gateway / concentrator elevation + backhaul D RF vs WAN separation Map LOS to home vs LTE; no trench without 811 Sketch + pin Farm sensor architecture Both
Soil probe / tank level pilot “pencil install” D Prove SoR path Single device; document asset ID farmOS/log stub or spreadsheet Telemetry system of record — boundaries and authority Field
Spurious RF noise scan (microwave, motors) D Avoid false automation Short spectrum notes or “motor on/off” test Log Automation stop rules — two-site smart farm Field

7. Controller and gateway location validation

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Barn / shed environment (dust, temp, Ethernet pull) D k3s / Pi survival Thermometer + dust visual; cable path Photo + max/min temp guess Platform doctrine Field
Enclosure + grounding + surge path D Lightning / Pcrit Visual inspection; electrician for bonding Photo + defer note if not qualified DR / safety Field
Homelab as control plane reachability C When WAN down VPN/overlay test from D phone hotspot Latency log Remote access model Both
UPS / battery maintenance access C Graceful shutdown Physical clearance check Photo MV drills Field

8. Buildability, septic, and permit follow-ups

Verification item Site Why it matters Method Evidence to record Gates / decisions affected Desktop vs field
Zoning district + permitted ag structures letter Both V8 Planning desk request PDF in raw/ + source-note V8; G1 Desktop
Setback field verify (tape from foundation corners) Both Maps lie Measure only where safe/legal Sketch V8 Field
Flood zone field check (signs of ponding vs map) Both Insurance + build FEMA layer on tablet + walk Photo + zone print V9; build siting Both
Perc / morph if required C ADU / shop expansion County-scheduled test Report in raw/ Capital sequencing Field

Program cadence (suggested)

Cadence Bundle
Every Demory trip Access (§2) + one infrastructure slice (§1 or §3) + one utility/power spot (§4–5)
Quarterly Full fence segment progress (§1), drainage after heavy rain (§3), insurance/agent delta (V9)
Before any dig §4 811 + §8 permits